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Legal Assistant

Job ID: 1563
Posting Date: Nov 22, 2022
Shift: Day
Work Environment: On Site
Job Family: Clerical
FTE: 1.0 FT
Location: Pensacola, FL

Job Description

The Executive Assistant provides assistance and support to the Senior Vice President, other Vice Presidents and as staff as assigned. The position is to master the VP/SVP's calendar, anticipate and address needs to maximize use of the VP/SVPs time. This includes balancing commitment, obligations and commitments to ensure the VP/SVP uses his/her time efficiently and effectively. This position will demonstrate personal characteristics that include: a professional demeanor, integrity, and a strong work ethic. This position maintains confidentiality of all protected health and sensitive information.

Responsibilities

  • Effectively and accurately composes and completes required correspondence, memos, and reports, as instructed.
  • Prepares draft contracts and other legal documents for attorney review, as assigned, using appropriate templates or following instructions provided.
  • Assists general counsel with reviewing and processing legal bills.
  • Assist records and reproduction staff with scanning, copying, filing, stamping, and locating files and documents.
  • Electronically maintains accurate appointment calendars for general counsel and assigned staff.
  • Effectively coordinates meetings for general counsel and assigned staff (by ensuring all participants are notified, times and places of meetings are adequately scheduled, meals are provided, as instructed, meeting facilities are equipped, as necessary.
  • Maintains appropriate, courteous and professional communication when interacting with co-workers, executives, members of Board of Directors, and visitors.
  • Coordinates and assists general counsel and assigned staff with work-related travel plans.
  • Organizes and maintains up-to-date files and secures confidential information.
  • Accurately completes work assignments on time.


Qualifications

  • High School Diploma or Equivalent Required
  • Technical Diploma/Certificate Paralegal Studies Preferred
  • 3 years Experience as an executive assistant supporting high level corporate executives Required or
  • 3 years Experience as a legal assistant supporting corporate or transactional attorneys Required or
  • 3 years Other relevant experience as a paralegal or corporate support role. Required
  • Detail oriented with the ability to handle multiple tasks at one time.
  • Accept accountability for work product.
  • Possess excellent written and verbal communication skills
  • Ability to be flexible.
  • Proficiency in Microsoft Office Suite & other software programs.
  • Ability to use discretion in handling confidential material.
  • Strong professional demeanor, integrity and work ethic.
  • Managing one's own time and the time of others.
  • Proficient typing and computer skills.
  • Ability to work in a high-volume, fast-paced work environment


About Us

Baptist Health Care is a not-for-profit health care system committed to improving the quality of life for people and communities in northwest Florida and south Alabama. The organization includes three hospitals, four medical parks, Andrews Institute for Orthopaedic & Sports Medicine, and an extensive primary and specialty care provider network. With more than 4,000 team members, Baptist Health Care is one of the largest non-governmental employers in northwest Florida.
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